Information applicants choose to send by email
Applicants may choose to send a CV, cover note, contact details, employment history, education details, availability information and other recruitment-related information by email.
Draft legal copy
Privacy Policy
This page contains draft legal copy and requires professional legal review before launch. A policy page does not, by itself, establish compliance.
Purposes for processing candidate information
Hirelox may review candidate information to assess suitability for vacancies, communicate about recruitment opportunities, coordinate application steps and maintain appropriate recruitment records.
Lawful bases under UK data protection law
The appropriate lawful basis may depend on the context. This draft policy should be reviewed professionally before launch to confirm how each processing activity is described.
How CVs and application information may be reviewed
Recruitment information may be reviewed by authorised Hirelox team members involved in assessing roles, matching applicants and communicating about vacancies.
When candidate information may be shared
Applicant information may be shared with a prospective employer where there is a legitimate recruitment purpose and the sharing is relevant to a role being discussed.
Retention periods
Candidate information should be retained only for as long as it is required for recruitment purposes, legal requirements or clearly explained future opportunity matching.
Data security
Hirelox should apply appropriate technical and organisational measures to protect candidate information from unauthorised access, loss or misuse.
Applicant rights
Applicants may have rights to access, correct, delete, restrict or object to processing of their personal information, depending on the circumstances.
How to request access, correction or deletion
Requests can be sent to recruitment@hirelox.com. Hirelox should verify and respond to rights requests in line with applicable UK data protection requirements.
Contact information for privacy enquiries
Privacy enquiries should be sent to recruitment@hirelox.com.